Terms for companies

These terms are between your organisation and InterviewPilot, which operates InterviewPilot. By creating a workspace you confirm you are authorised to bind your organisation to them.

Every workspace is reviewed by a person before it can publish anything. Approval can be withdrawn if the organisation turns out not to be what it claimed, because self-serve employer signup is otherwise an obvious route to harvesting CVs under a borrowed name.

Your candidates and their interviews are visible only to your workspace. They are never shown to another company, and a platform administrator has no blanket read of your pipeline.

A workspace is granted on these conditions. They are what keeps the process defensible for you as much as for the people you interview.

• You make every decision about a person. Scores and signals are input to a human judgement. You must not use the product as an automatic filter, and it does not offer one.
• You will not treat integrity signals as proof. They are observations with innocent explanations. Rejecting someone on a flag without reading their interview is a breach of these terms.
• You will keep it to your own hiring. No reselling access, no interviewing people for another organisation's vacancy, and no using candidate data for anything other than the role they applied to.
• You will not use it to screen on protected characteristics, directly or through a rubric written as a proxy for one.

You are the controller of your candidates' data and we process it on your instructions. That means you are responsible for having a lawful basis to interview them, for telling them what you will do with the result, and for answering their requests about it. We will help you answer those and will pass on any that reach us.

Who processes data on our side, and where, is listed in the Privacy for companies. If you need a data processing agreement before running a pilot, write to us and we will provide one.

Stated here rather than in a tooltip, because overstating any of it is how assessment tooling ends up in a discrimination claim.

• It is not proctoring and it cannot prove cheating. A browser sees its own tab and nothing else — not a phone on the desk, not another application, not a person off-camera, not a screen recorder. Signals raise the cost of cheating; they do not establish it.
• It does not verify identity. We do not confirm a candidate is who they say they are.
• It does not recommend a hire. There is no verdict field and no ranking that means “hire this one”. The judgement is yours, which is also what makes it defensible.
• Generated content can be wrong. Questions, reports and scores are produced automatically. Every score quotes the answer it came from so you can check it rather than trust it.
• It does not predict job performance, and must not be described to your candidates as if it does.

Every candidate is told, before they begin, that the interviewer is an AI system, what is recorded, and whether they will receive their own feedback. Those statements are generated from your role's settings, so they are accurate at the moment you invite people.

• Honour the feedback arrangement you chose. It was shown to every applicant before they started. Choosing to release feedback and then withholding it is a breach.
• Honour the interview window you set. It is stated in their invitation.
• Record an outcome. Leaving a completed interview undecided indefinitely is the silence this product exists to end, and on roles set to release feedback on decision it also withholds a report you promised.
• Never charge a candidate to be interviewed. Not a fee, not a deposit, not a paid assessment, and not the cost of this product passed on. We do not charge them either — practice a candidate buys for themselves is a separate product they choose, and it has nothing to do with your role. Charging for consideration is unlawful in much of the world and is grounds for ending your workspace immediately.

Your job descriptions, questions and rubrics remain yours. The software and the way assessments are constructed remain ours. What a candidate says remains theirs; you have the right to use it to assess that application and nothing more.

We do not use your candidates' answers to train models. Aggregated statistics that identify nobody may be used to improve the service.

Billing is not switched on. While that remains true the service is free and nothing is charged. If it changes you will be told and asked before any payment is taken, and the pricing in effect when you subscribe applies for that term. Anything you build in the meantime remains yours.

Fees are yours alone. Whatever a role costs, it is billed to your organisation and never to the people who apply to it. Your candidates are never asked for a card, never metered, and never limited in how many of your interviews they may sit. That is a promise we make to them directly in the candidate terms, and §6 binds you to the same thing.

The service is provided as it is, without a guaranteed uptime. Interview transcripts are deleted automatically after 180 days — export anything you need to keep before then. We are not liable for data lost to a deletion we told you about in advance.

To the extent the law allows, we are not liable for indirect or consequential loss, including lost profits or the consequences of a hiring decision you made. Our total liability for any claim is limited to the fees you paid in the twelve months before it arose — which, while the service is free, is nothing. Nothing here excludes liability that cannot lawfully be excluded.

You are responsible for your own hiring decisions and for complying with the employment law that applies to you.

You may stop at any time and ask us to delete your workspace. We may suspend or end access for a breach of §3 or §6 — in particular using the product as an automatic filter, or treating an integrity signal as proof. Where we do, you will have a reasonable opportunity to export your data first, unless the breach makes that inappropriate.

We may update these terms. Material changes will be dated at the top and notified to workspace owners by email. They are governed by the laws of India.

Questions go to support@adijain.click.